Enhancing Patient Data Management in Ireland: MEG and IPMS Integration (Coming Soon)

Timely access to accurate patient information is essential for effective care. To support this, we’re preparing to launch a powerful new integration between MEG’s Quality, Risk & Compliance Management Software and the Integrated Patient Management System (IPMS). This upcoming development aims to streamline how patient data will be managed across hospitals and clinics in Ireland.

In this post, we’ll break down how the integration will work, why it matters, and the impact it’s expected to make in healthcare facilities across the country once fully rolled out.

Final testing is currently underway, with full deployment expected soon. Stay tuned for launch updates!

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Why This Integration Matters for Ireland’s Healthcare

The Irish Health Service Executive (HSE) is on a mission to modernise healthcare through its eHealth strategy. The MEG-IPMS integration aligns perfectly with this initiative, offering a unified approach to patient management that addresses three major pain points:

• Inconsistent Patient Data: Manually updating records can lead to errors and outdated information.

• Administrative Overload: Healthcare staff spend too much time on paperwork, reducing their ability to focus on patient care.

• Delayed Decision-Making: Lack of real-time data can slow down critical treatment decisions, impacting patient outcomes.

The Solution

By combining the strengths of MEG’s Quality, Risk & Compliance Management System and IPMS, this integration will enable seamless data exchange, automated updates, and real-time access to patient information—ensuring that healthcare providers have the tools they need to deliver the best possible care.

How It Will Work: Seamless, Secure Integration

The MEG-IPMS integration is being designed to be simple, secure, and efficient. Here’s a look at how the process will function once fully implemented:

1. Secure Data Connection

A secure site-to-site VPN will be set up between IPMS’s on-premise servers and MEG’s cloud environment. This ensures that all patient data is transmitted safely, in line with the highest standards of data protection.

2. Real-Time Data Syncing

Using HL7 standards (a set of guidelines for healthcare data exchange), patient admissions, transfers, and discharges will be automatically updated across both systems—eliminating manual data entry and reducing the risk of errors.

3. User-Friendly Interface

Healthcare staff will be able to view synchronised patient data through MEG’s intuitive dashboard, simplifying clinical documentation and reporting.

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Benefits for Every Role in Healthcare

This integration will deliver tailored benefits across different roles in your facility:

✅ For Nurses and Physicians:

• Faster Access to Patient Data: Make timely treatment decisions with up-to-date, accurate information.

• Less Paperwork: Automated updates will free up more time for direct patient interaction.

✅ For Pharmacists:

• Real-Time Medication Updates: Live access to admission and discharge info helps reduce medication errors.

• Efficient Medication Management: Spend less time on manual entry, more on patient safety.

✅ For IT Teams:

• Simple Integration and Maintenance: HL7 compatibility ensures smooth data exchange with existing systems.

• Enhanced Security: VPN-secured and GDPR-compliant, guaranteeing the safety of patient data.

Addressing Common Questions

We understand that adopting new technology can raise concerns. Here's what to expect:

1. Is patient data secure?
   Yes. The integration uses a secure VPN, adheres to HL7 standards, and ensures full GDPR compliance. All data is encrypted and protected.

2. Will this disrupt our current workflows?
   No. The integration rollout is designed to be smooth and minimally disruptive, following a phased approach that typically takes less than 4 weeks. Full training and support will be provided.

3. What support will be available after implementation?
   24/7 support will be available, including dedicated account managers and technical teams to resolve issues quickly.

The Future of Patient Care in Ireland

The MEG-IPMS integration is a key step toward a fully digitised healthcare system in Ireland. By reducing administrative burdens, improving data accuracy, and enhancing patient safety, this solution will empower healthcare providers to deliver higher-quality care with greater efficiency.

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Take the Next Step: Be Among the First to Experience the Integration

Want to be among the first to see how the MEG-IPMS integration can transform your workflows? Contact us today to register your interest, ask questions, or join our waitlist for a personalised demo once the rollout is live.

👉 Book a call with the team to learn more…

How St. John’s Hospital Revolutionised Clinical Pharmacy Operations with MEG’s Clinical Pharmacy Module

Key Insights From Our Customer Webinar

In our latest webinar, MEG collaborated with St. John’s Hospital and its Senior Antimicrobial Pharmacist, Carol Johansson, to explore how the implementation of MEG’s Clinical Pharmacy Module revolutionised their pharmacy workflows. With challenges ranging from manual data entry to disjointed communication and risk management, St. John’s Hospital adopted a digital solution that streamlined processes, increased patient safety, and provided pharmacists with real-time data at their fingertips.

From Manual Processes to Digital Efficiency: A Pharmacy Transformation

Before adopting MEG’s Clinical Pharmacy Module, St. John’s Hospital pharmacists relied on cumbersome manual processes like Excel spreadsheets to track patient data, conduct medicine reconciliation, and document interventions. This approach was time-consuming, increased risk, and lacked the necessary data persistence, making it difficult to retrieve patient information during readmissions.

MEG’s Clinical Pharmacy Module automated many of these processes, allowing real-time tracking of patient data, prioritising high-risk patients, and facilitating multidisciplinary communication. The cloud-based system enabled the pharmacy team to focus on critical patient needs while ensuring compliance with safety protocols and regulatory requirements.

Main Dashboard Interface AND Patient Admissions (demo account)

Patients by Risk Rating (demo account)

Task Status (demo account)

Tasks by Handler (demo account)

Key Takeaways From St. John’s Hospital’s Success with MEG

Key Insight 1: Streamlined Workflow with Customisable Dashboards

• MEG’s Clinical Pharmacy Module provided St. John’s Hospital with a dashboard that displayed essential patient information, such as bed numbers, risk scores, and medicines reconciliation status. Pharmacists could filter patients by risk, location, or ward, allowing them to prioritise tasks and manage workloads more efficiently. This helped reduce time spent on manual data management and improved decision-making processes.

Filtering by Risk Level (demo account)

Filtering by Location (demo account)

Key Insight 2: Streamlined Risk Scoring and Medicine Reconciliation

• One of the major challenges for St. John’s was the manual risk scoring of patients, which was prone to inconsistency. MEG’s solution streamlined medicine reconciliation and task tracking, allowing pharmacists to efficiently prioritise high-risk patients and ensure they received prompt attention. The system also provided the ability to upload documentation and create standardised workflows for medicines reconciliation, which improved accuracy and safety.

Risk Scoring System Showing Patient Risk Categories (e.g. high, medium, low)

The medicines reconciliation status for each patient showing which patients have been reconciled or are pending (demo account)

The ability to upload documents related to patient care and medicine reconciliation tasks, showcasing how standardised workflows are integrated into the system.

Sample of the attached document (above)

Key Insight 3: Real-Time Task Management and Reporting

• With MEG’s Clinical Pharmacy Module, St. John’s pharmacists could log, monitor, and complete tasks, from medicines reconciliation to risk assessments. The system’s tasks feature allowed pharmacists to assign tasks to specific team members, track the status of interventions, and ensure no patient was overlooked. This structured approach ensured clear communication across the pharmacy team and other healthcare professionals.

Tasks linked to a patient

Details of the task with handler, due date, status, and relevant intervention code.

Key Insight 4: Improved Multidisciplinary Communication

• One of the module’s highlights was its ability to facilitate communication between the pharmacy team and other healthcare providers. Pharmacists could leave notes within patient records, alert colleagues to important updates, and tag team members to notify them of pending tasks. This streamlined handovers and ensured continuity of care, even when team members were absent.

Sample handover notes 

Easily tag colleagues in notes and alert them to messages.

Boosting Patient Safety and Justifying Resources with Data-Driven Insights:

Since implementing MEG’s Clinical Pharmacy Module, St. John’s Hospital has seen a remarkable improvement in both efficiency and patient safety. In just two and a half years:

• 5,000 patients were screened through the system.

• 14,400 interventions were logged, including changes to medication, clinical reviews, and antimicrobial optimisations.

• These interventions included over 5,500 related to medicines reconciliation, ensuring that patients were on the correct medications upon admission.

These results not only demonstrated the value of clinical pharmacy in improving patient care but also helped justify increasing staff resources, as the data showed a high volume of critical tasks that required pharmacist intervention.

Example of a KPI dashboard

Overview of task status

Action Planning overview dashboard

'Quick launch' of relevant forms and tools in other MEG modules (e.g. Medications Incident Report, Risk Register, MEG Patient Database) without leaving the Clinical Pharmacy module

Best Practices and Actionable Advice:

Prioritise High-Risk Patients with Custom Filters

• The ability to filter patients by risk scores or location was crucial in ensuring that St. John’s pharmacists could focus their attention on those at the highest risk of medication errors. Carol Johansson emphasised the importance of configuring risk score settings within the module to reflect the hospital’s unique needs, ensuring the team remained focused on the most vulnerable patients.

Integrate Task Management into Daily Workflow

• By automating tasks and assigning them to specific pharmacists, the team ensured accountability and transparency. This practice prevented tasks from being missed and allowed better prioritisation, as pharmacists were able to focus on urgent cases based on patient data.

Use Accessible Data to Support Resource Allocation

• St. John’s Hospital was able to justify adding more pharmacists to their team by leveraging the easy access to comprehensive data provided by MEG’s Clinical Pharmacy Module. Before MEG it would have been very challenging to gather and organise the necessary data to highlight patient acuity and workload. With MEG, Carol Johansson and her team could easily access detailed information on interventions, task management, and patient needs, allowing her to compile accurate insights to support a strong business case for additional resources. The module provided clear visibility into the pharmacy team's activities and impact, enabling hospital management to make informed, data-driven decisions about resource allocation based on precise, accessible information.

Ensure Multidisciplinary Collaboration

• Integrating the pharmacy module into the broader hospital workflow facilitated smoother communication between pharmacists, doctors, and other healthcare providers. Ensuring everyone had access to up-to-date patient information helped improve collaboration and patient outcomes.

Explore the Full Webinar to Transform Your Pharmacy Operations:

To learn more about how MEG’s Clinical Pharmacy Module can transform your hospital’s pharmacy operations, watch the full webinar recording here. For a deeper dive into the features, schedule a personalised demo with our team and discover how this solution can improve patient safety and streamline workflows in your healthcare organisation.

Transforming Healthcare: MEG and Blue Mirror Unite to Revolutionise PPE Training and Compliance

In healthcare, the safety of patients and staff is paramount. This is where the intersection of technology and healthcare compliance marks a new era — one where artificial intelligence (AI) isn't just a buzzword but a practical tool for enhancing infection control and adherence to regulations. Enter the strategic partnership between MEG and Blue Mirror, a collaboration redefining the meaning of "compliance reimagined."

The Power of Real-Time AI in PPE Monitoring

Integrating MEG's cutting-edge Quality, Compliance, and Patient Safety software with Blue Mirror’s virtual PPE Trainer is more than an advancement; it's a transformation. The AI-driven virtual mirror provides immediate, corrective feedback, guiding healthcare workers to perfect their PPE practices in real-time. This isn't just about checking boxes; it's about ensuring that frontline healthcare workers have the knowledge and skills to protect themselves and their patients effectively.

Informed Decisions with Data-Driven Insights

Data is the currency of improvement, and this partnership is rich in it. By harnessing the comprehensive data analysis capabilities of MEG's software, facilities can now dig deeper into their compliance strategies. This means the decision-making process is informed, strategic, and proactive, leading to better outcomes for all involved.

Efficiency in Training: A New Standard

Training healthcare workers on proper PPE usage has always been critical, but with this integrated approach, it becomes more efficient. The immediate feedback from the AI Trainer shortens the learning curve, ensuring that the healthcare staff are not just trained but are PPE-competent. The result is a more confident, safer workforce ready to face the challenges of patient care head-on.

Unified Reporting for Simplified Compliance

One of the most daunting aspects of compliance management is the disparate nature of data. MEG's software serves as a centralised hub, integrating the data from Blue Mirror's AI PPE Trainer into a user-friendly dashboard. This seamless integration means that data isn't just available; it's readily actionable.

As we look towards the future of healthcare, it’s clear that integrating MEG's software with Blue Mirror's AI technology isn't just a step forward — it's a leap into a new dimension of infection control and safety, positioning both companies at the forefront of this important innovation.

Healthcare facilities looking to stay ahead of the curve in patient and staff safety need not wait any longer. The future is here, and it's ready to be deployed. Contact MEG today for more information on how this partnership can benefit your facility.

Stay Ahead of the Game

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